Less busywork. More flow.
Keep the work.
Lose the busywork.
You handle the HVAC work. We connect your inquiries, follow-ups, and scheduling—so running the business takes less running around.
Based in Port Jervis, NY. Built for local service businesses.
A simpler customer journey
One connected workflow. You stay in control.
Our promise.
Practical systems, not AI hype.
Clear scope before we start
Human approval where it matters
No guaranteed-growth claims
01 / Put your process to work
The next inquiry deserves
a better next step.
Starting with HVAC businesses. We focus on the gaps between first contact and booked appointment—not another tool to babysit.
Catch the inquiry.
Keep the conversation moving.
A clear website form, organized customer details, and a notification to the right person. Then an acknowledgment and follow-up workflow built around how you actually work.
Lead capture & inquiry tracking
Email acknowledgments & reminders
Quote follow-ups that don’t get forgotten
Make booking easier
Connect booking links, calendars, appointment confirmations, and rescheduling reminders. Less back-and-forth for everyone.
Finish the job thoughtfully
Ask for honest reviews after completed work, with a direct review link and sensible follow-up. No fake reviews. No pressure.
Give your admin a head start
Improve landing pages and inquiry forms. Use AI to categorize requests and draft routine replies—with human approval for commitments.
Simple to start. Supported after launch.
First we talk through your process. Then we assess, design, implement, and test your workflow together. Once approved, we maintain it and review what needs improving.
02 / Room to grow
Start with what you need.
Proposed monthly packages. We confirm the scope and full cost before you commit.
Starter
$399 / month
Get the essentials connected.
Lead capture, inquiry notifications, follow-up templates, review requests, and basic monthly reporting.
Growth
$799 / month
Keep your pipeline moving.
Everything in Starter, plus automated follow-up, scheduling integration, quote reminders, communication workflows, and ongoing maintenance.
Premium
$1,299 / month
Connect a more complex operation.
Everything in Growth, plus multiple capture workflows, additional service or location workflows, enhanced reporting, priority support, and a monthly optimization consultation.
One-time setup, software subscriptions, and any extra work are quoted separately. No unlimited-work promise. Deliverables, access requirements, communication approvals, contract terms, and cancellation conditions are agreed in writing before onboarding. Sales and revenue outcomes are not guaranteed.
03 / Let’s find your friction
Less chasing.
A better way to work.
Tell us what happens when a new inquiry arrives. We’ll talk through where a practical workflow could help—and where it wouldn’t.
Request a consultationLocal roots. Practical support.
Flowstead is based in Port Jervis, serving Orange and Sullivan counties in New York, Pike County in Pennsylvania, and Sussex County in New Jersey.
No need to know the tech. Just bring the process you’d like to make easier.